The web-based solution for individual workflow management!

The challenges you face is our job.

The administration of data and information dominates the working world of today and has become difficult. Combining paper and digital optimally is the objective of many companies. Efficient information and document management thus becomes a success factor and competitive advantage.


Focus on your core business.

Successful companies such as yours want to focus on their core business and must be flexible, mobile and networked.


Increased flow for your success.

Efficient workflows increase your productivity gains and reduce your costs. It is precisely here where SPU Flow helps you. The user-friendly workflow solution takes on the management of your scan jobs: digital and paper; adapting itself to your processes whilst doing so. Scanned documents are processed and archived efficiently and in an automated manner.

 

The features of SPU


 

Address administration

With SPU, you can manage global address books and practical address groups within your organisation. SPU can process email addresses, fax numbers and archive directories in a group here.

This offers you increased independence from external support services, saves time and increases the efficiency in the whole company.

Cloud

SPU communicates with your cloud, Dropbox or similar directly. A unique encryption system is used to ensure that the technical interface between MFD and the cloud is up to date and guarantees the highest security in data transfer in both directions. Your data is available at all times and on all devices.

Image Optimising

Documents are frequently scanned and copied - the image quality usually suffers as a result. Documents are sent or archived in the best quality with our own proprietary image improvement in the scanning process. This is a major benefit primarily for photos, but also for all other documents such as reports, statistics or other written material.

 

Image optimising reduces the quality losses with duplicated documents.

 

Mobile Print

Wireless printing from any desired machine offers a major advantage in everyday situations. Documents are available precisely when you need them. In doing so, it does not matter if you have them on a laptop, smartphone or tablet - SPU is a location-independent and most of all manufacturer-independent solution, which can be implemented in any network in just a few steps. In addition, you can change all necessary printer settings on the printer directly, in order to keep the printing costs as low as possible.

QR & Barcode Scanning

 

The scan function of a multifunction printer (MFP) can be used to read in documents to your information content. Pre-defined QR codes instigate the corresponding distribution and archiving processes in the company. The modern OCR text recognition can also be used to search in documents. In contrast to other providers, there is neither a page limitation nor a limitation of the processor cores that are used for the calculation of the OCR with SPU. You thus have a scalable and flexible OCR engine to hand.

Flexible OCR Engine

 

The scan function of a multifunction printer (MFP) can be used to read in documents to your information content. Pre-defined QR codes instigate the corresponding distribution and archiving processes in the company. The modern OCR text recognition can also be used to search in documents. In contrast to other providers, there is neither a page limitation nor a limitation of the processor cores that are used for the calculation of the OCR with SPU. You thus have a scalable and flexible OCR engine to hand.

Scan Workflows

Working steps that are constantly repeated can be fully automated using the rule management of SPU. Example: you get a confirmation, scan this into your archiving system and automatically send it to the employee in charge. This way no documents get lost and all people in charge are kept up to date

Direkter Druck via USB-Stick

Whilst original printer drivers can only print standard file formats (such as PDF, .jpeg, etc.), SPU recognises around 70 different formats. With SPU, all common file formats can be shown in a preview and also printed. This reduces not just the likelihood of errors when printing, but also reduces the time required and printing costs considerably.

Security

Each type of data transfer constitutes a danger for sensitive data. SPU uses its own proprietary encryption technology between the server and the multifunction printer, which guarantees secure transfer in both directions.

Web2Print

A Web2Print solution can offer considerable time savings for everyday affairs. The web-based print solution from SPU allows you to have global and current access to all print files. File editing in the browser ensues that your corporate identity is always maintained and thus reduces the likelihood of errors considerably. Internal approval workflows ensure double security. In addition, you can easily manage the authorisations of the individual employees internally.

 


Innovative functions for an optimum workflow


Regardless of how you define your workflows, with SPU Flow you can portray your processes flexibly and easily in the web user interface.
Amended to your individual scan processes, the resultant files are automatically forwarded to the network folder or document-dependent applications. SPU Flow offers a number of functions for the digitalisation and optimisation of scan tasks and automatic document storage.

Supports all programs

Regardless of whether Word, Excel & Co – regardless of the document type, you can transfer documents and content to your business applications. With SPU Flow you create PDF, PDF/A or TIFF documents.

Supports all scanners and scanning at the workspace with Twain

SPU Flow supports all multifunction devices and scanners. Twain is a scan interface and allows scanners that are not connected to the network to forward your scan jobs to processes and applications.

Create, configure and link barcodes

You can use barcodes to control processes or to separate and sort scan jobs. Create, configure and link your own barcode stickers or barcode pages. SPU Flow supports all common barcodes as well as QR codes, Micro QR codes and Data Matrix.

Regular Expressions

The search for and use of content in scanned documents is made easy with SPU Flow.

Installation & administration via the web

Create SPU Flow easily via a web user interface. Use the web-based application-friendly user administration.

Detect and extract text

Convert any document into manageable PDF files. Use extracted text from scanned documents for complex processes.

Monitor and prioritise folders

Determine processes for the assignment of scanned documents to desired areas or network folders and stipulate folder priorities.

Monitor email inbox

Emails and attachments are processed automatically and transferred to pre-defined processes.

Create and use metadata

Create additional files with metadata and simplify the import into your applications.

 

Useful functions for an automated workflow


Create files

Scan jobs can be scanned into existing document management systems (DMSs) directly.

Delete blank pages

Delete blank pages from scan jobs.

Automatically rotate pages

Scanned pages are automatically rotated with SPU Flow.

Filter and edit

Filter scanned documents for further processing.

Stack scan & separate pages

A stack of Documents can be scanned at once. SPU Flow completes the page separation.

Colour conversions to black & white

SPU Flow converts colour scanned documents into black & white documents.

 

Product video